Why it happens
The usual causes are simple.
- Two recruiters share a bench without a common record.
- The same requirement appears under different titles or vendors.
- Submission notes live in personal spreadsheets or email.
A prevention routine
Check the record before submitting, log immediately after, and keep the vendor contact on the entry so questions go to the right person.
How MatchWire helps
Submissions are recorded against the candidate and job with the vendor contact, and admins can see them across the agency. It does not automatically block a repeat; the record makes it visible.
Vendor chains
When a requirement reaches you through several vendors, confirm which end client it is before submitting through more than one route.
Frequently asked questions
Does MatchWire stop duplicates automatically?
It records and shows submissions, so the team can check first. It does not block a submission on its own.