Free Calculators and Tools for Staffing Firms
Bill rate and margin, W2 burden, W2 vs C2C vs 1099 with tax, vendor chain, OPT/H1B paycheck, commissions, placement fees, client profitability and a hotlist builder.
About this section
Free tools for staffing owners, recruiters and consultants: bill rate, markup and margin with burden and MSP/VMS fees, W2 burden with wage caps, W2 vs C2C vs 1099 with 2026 tax, a W2 to C2C converter, a vendor chain calculator, OPT and H1B paycheck and FICA refund calculators, client profitability, placement fees, recruiter commissions, a recruiter time-savings estimate and a hotlist builder. They run in your browser, store nothing and use only the numbers you enter.
MatchWire scrapes job boards every 30 minutes, sweeps 500+ employer career sites on a regular schedule, matches each requirement to the consultants on your bench by target title, skills, experience, work authorization and location, and drafts a tailored, ATS-friendly resume for matches you queue. It is not an ATS or CRM, so it works alongside the system you already use. Pick a page below, or book a demo.
Free tools
13 pages
- Staffing markup, margin and bill rate calculatorFree staffing calculator: price from a markup or a target margin, add burden, MSP/VMS fees and cost of funds, and see profit by hour, week, year and assignment.
- W2 burden rate calculatorFree W2 burden calculator with wage-base caps: employer FICA, FUTA, SUTA, workers’ comp and benefits by assignment length, plus the lowest bill rate for your margin.
- W2 vs C2C vs 1099 calculatorFree W2 vs C2C vs 1099 calculator: 2026 federal tax, self-employment tax, benefits and costs, equivalent rates in each model and your walk-away rate.
- W2 to C2C rate converterFree W2 to C2C rate converter with an adjustable multiplier and a reference chart from $30 to $150 an hour. A rule-of-thumb check before the tax calculator.
- Vendor chain rate calculatorFree C2C vendor chain calculator: add prime and sub-vendor layers as percent or dollar cuts, apply your employer split and work backwards from the rate you need.
- OPT, CPT and H1B paycheck calculatorFree paycheck calculator for OPT, CPT and H1B consultants: 2026 federal tax, FICA with or without the student exemption, state tax, 401(k) and health premiums.
- OPT and CPT FICA refund calculatorFree estimate of the Social Security and Medicare refund an OPT or CPT student may be owed, with the usual steps: employer first, then Form 843 with Form 8316.
- Client profitability calculatorFree calculator that ranks up to five staffing clients by true margin after fees, the team time you spend and the cost of waiting to be paid.
- Direct-hire placement fee calculatorFree calculator for contingency placement fees: fee on first-year salary, recruiter commission split, guarantee period and refund exposure if a hire leaves.
- Recruiter commission calculatorFree recruiter commission calculator: progressive tiers, sourcer or team cuts, a monthly desk fee and recoverable draws, with the draw carried forward.
- Bench cost calculatorFree bench cost calculator: what a consultant on the bench costs in pay plus margin not earned, and how many weeks of billing it takes to recover.
- Recruiter time savings calculatorFree calculator: estimate the recruiter hours and cost your team spends searching job boards and how much time automation could free up.
- Hotlist builderFree hotlist builder: enter your available consultants and copy a clean hotlist email as plain text or an HTML table. Runs in your browser; nothing is saved.