Clarification email
Send before submitting when any of these details are missing.
Subject: Questions on [Job title] - [Req ID or location]
Hi [First name],
I have a [skill] consultant who looks like a fit for [Job title]. Before I submit, can you confirm:
1. Who is the end client, and is this a direct requirement or through another vendor?
2. Rate range and whether it is C2C or W2.
3. Contract length and expected start date.
4. Work authorizations accepted.
5. Remote, hybrid or onsite, and the location.
6. Interview process and number of rounds.
7. Is the submission deadline today?
Once I have these I will send the profile within the hour.
[Your name]Tips that make these work
Small habits decide whether a vendor answers.
- Ask for the end client early, since it prevents duplicate submissions through different vendors.
- Ask about the number of vendors in the chain if the rate looks low.
- Confirm work authorization wording, not just the visa name.
- Save the vendor’s answers on the submission record.
Mistakes to avoid
These are the usual reasons an email gets archived.
- Submitting first and asking later.
- Accepting “client confidential” for every requirement without any detail.
- Skipping the rate question until the interview stage.
Keep the record in one place
Whatever you send, log it. MatchWire records submissions against the candidate and job, with the vendor contact and rates on each one, so anyone on the team can see what was sent before writing the next email.
Frequently asked questions
Will asking questions make me look slow?
A quick, specific clarification usually reads as professional. Aim to reply with a submission soon after you get the answers.
What if the vendor will not name the end client?
Many will not at first. Ask for the industry, location and whether they hold the contract directly.